Administrative Executive, Ireland, Usit Ireland Ltd

Administrative Executive, Ireland, Usit Ireland Ltd

Details + Details -

  • Job type: Full time
  • Contract type: Permanent
  • Salary type: Monthly
  • Occupation: Administrative executive

Location + Location -

  • Country: Ireland
  • Region: Ireland
  • City: Ireland

Description + Description -

Administrative ExecutiveIrelandAdministrative Executive - Fixed Term Contract The purpose of the position:To carry out all the administrative duties associated with the swift and accurate processing of applications for 2022 Student and Youth Work and Travel Programmes Principal Accountabilities Input applications with speed and absolute accuracy Timely and accurate processing of programme applications in line with targets set by Programme co-ordinator or Department Manager Maintaining excellent level of communication within the Programmes Department, and with staff of other support and sales units Supporting other departments, including Sales Team, when required Application processing To quickly and accurately input information from application forms into the specifically designed Databases To approve applications within the strict regulations set down by the programme authorities To accurately prepare all applications for the next stage of processing, ensuring that each stage in the application process is correctly logged To answer queries from the public, by e-mail, over the telephone, and in writing. First thing in the morning, to follow up on any queries remaining from the previous evening. To alert your manager to any possible areas of difficulty To ensure that your work area is maintained to a very high standard of organisation, tidiness and cleanliness To quickly learn the eligibility and general information on all programmes to support those programmes when necessary To carry out all tasks as requested from time to time by the J1 Office Manager and/or Head of Operations. Recruitment To assist the programme recruitment team, when necessary, with the sourcing of Employers across regions to hire Irish students for seasonal work in Summer 2022.This may involve cold calling, emailing and using other relevant channels to securing new jobs for USIT participants. When required, to assist with the screening and interviewing of “appropriate” candidates in accordance with Employers requests for staffing using relevant systems. To help plan and manage Employer Recruitment fairs in Ireland and monthly virtual Fairs online. Programmes Department To attend and participate in departmental meetings and discussions as appropriate. Where workload allows, to carry out any additional functions as requested by Manager which will contribute to the smooth operation of the department. If this sounds like you apply now via email graham.higgins@usit.ie with a with a CV and a few lines about why you would like this role.

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