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Position Title: Facilities Coordinator
Location : Dublin, Ireland
Reporting to: Soft Services Lead/ GMP Lead
Overall Purpose of the Job
Accurately and efficiently manage and coordinate aspects of various Facilities Management Contracts. The Facilities Coordinator will work closely with an existing team headed up by a contractsmanager to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, Adhoc projects, and back-offadministration (updating CAFM, KPI deliverables, reporting).
Main duties and responsibilities
Be a hands-on Coordinator assisting staff in executing duties outlined on PPM and fully managing reactive Work Order requests daily intake. Ensures the timely execution of all Work Orders within the permitted parameters plus contractor PM’s POC Ensure Key Performance Indicators are being achieved, escalating known issues to the account manager Review and approve subcontractor invoices and verify works are done (reports & dockets) Ensure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner. Coordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing. Knows and ensures consistent compliance with companies’ Health, Safety & Quality policies, and procedures. Ensures efficient management of all utilities, monitors, and document consumption levels. Ensures efficient management and maintains sufficient levels of cleaning chemicals and consumables. Ensures in-house audits and projects are at a high standard of service and are maintained at all times in accordance with the company KPI/SLA lines Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported. Ensure any accidental and wilful damage is recorded and reported promptly. Manage staff training through Training Procedures Tool Be an Apleona ambassador The ideal candidate:
Excellent interpersonal and communication skills Solution minded Understand safe working practices and health and safety legislation Ability to work on their own Well-organized and capable of prioritizing own work Flexible, Honest and reliable To be able to Innovative and initiate all tasks appropriately Qualifications and Experience
A minimum of 3 years experience coordinating Hard and Soft Facilities Services. Experience in managing people Experience with KPIs and client interactions Facilities management qualification preferably or suitable qualification in a business or technical field. Job Ref 11399
