Sophia is national provider of housing and homeless services. Founded in 1997 by Sr. Jean Quinn D.W the organisation has always been acutely aware of the impact that homelessness has on individuals, couples and families.Collaboration with Midlands Simon Community : In 2016 Sophia entered an innovative collaboration agreement with Midlands Simon Community. Both organisations have a strong shared value and commitment to a Housing First /Housing Led approach. The C.E.O of Sophia, Tony O’Riordan also carries out the function of C.E.O of Midlands Simon Community. Reporting to: Chief Executive Officer Contract: Permanent, 39 hours per week, Monday to Friday. Location: Cork St, Dublin 8 with flexibility to travel for meetings as required. Hybrid working arrangements as agreed. Main tasks and Responsibilities Administrative tasks associated with Governance: Ensure briefing papers for meetings of the Board of Directors are collated and circulated to Board Members.Support the minute taking of all Board Meetings and Committees of the Board Maintain the organisational files for all Board Meetings and Committees of the Board and ensure these files are held securely Ensure that Board of Directors meeting files and committee meeting files are kept centrally and securely and that the archives of these meetings in proper order and securely.Record Official Correspondence Develop and maintain systems for the recording of all correspondence to the C.E.O and correspondence to the Board and senior staff. Ensure the organisation’s emails and correspondence has a prompt reply.Compliance with the Codes associated with the Charities Regulator Ensure compliance records and administration support associated with the requirements of the Charities Regulator. Keep the organisation’s files updated in relation to compliance with the Charities RegulatorCompliance File with the Codes associated with the Approved Housing Body Regulatory Authority Ensure compliance records and administration support associated with the compliance and with all the requirements of the Approved Housing Body Regulatory Authority.Sophia Leadership Team Support the C.E.O in administrative work associated with the Sophia Leadership Team (SLT) including the effective minute taking of minutes of SLT meetings. Maintain and keep secure SLT documentationAnnual External Audit Support the C.E.O and Board with the non-financial aspects of the audit and the work of the external audit.Annual Report Support the C.E.O in compiling a Draft Annual Report for approval by the Board of Directors.